Data Dictionaries
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A Data Dictionary is a collection of related values that is associated with one data point.  After a data dictionary is created, it is associated with a field.  Once a dictionary is created, entries or values may be added to the dictionaries.

To add a new dictionary
 

1. Select Dictionaries from the list of Draft items on the Draft main page.

The Dictionary main page displays.

2. Select Add Dictionary link.

3. Enter a Name for the dictionary.

4. Click Update to save the new dictionary.

To edit a Dictionary Name

1. Click the Edit icon for the dictionary you want to edit.

The Dictionary Name displays for editing.

2. Make changes and click Save .

To delete a dictionary

1. Click the Edit icon for a dictionary entry you want to delete.

The dictionary entry displays in edit mode.

2. Check box Delete and click Save .
    

To add an entry to the dictionary

1. Click the arrowhead icon for the dictionary on the draft page.

The following entries for the dictionary display:

1. • Front end text (user data string)

   • Back end text (coded data)

   • Whether the entry allows the user to specify

2. Click Add Entry link to add an entry to the dictionary.

You can create new entries by entering front-end text and back end text.  You can also specify the text associated with a field instead of associating other pre-coded entries to that field.

3. Add the new entry and click Save .

To rearrange entries within a dictionary
 

1. Click the Reorder icon below the Reorder column in the list of entries.

2. Click the up arrow to move the entry one step up or click the down arrow to move the entry one step down. The entries rearrange their positions.

To edit the front-end text, back-end text, and specify option for an existing entry

1. Click the Edit icon .

The entry displays for editing.

2. Edit the information and click Save .

3. Alternatively click Cancel to discard your changes.

To delete a dictionary entry

1. Click Edit   .

The entry displays for editing.

2. Check box Delete and click Save .
   The system deletes the dictionary entry.

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